Which quality sets the most effective managers apart that is exclusive from others? People are expert in distinct fields however the experts in relevant fields are also different in their qualities, skills and expertise. The leadership is the quality that only a few people possess; their instinct is so strong that they proactively know the times of change and challenges they can face. Their strong intuitions, the quality to cope up with the challenges and their ability to minimize the risks keep them on superior position. However, other than these, there is sole ability that makes them leader and it is their capabilities to team up, make groups and manage people with different skill sets effectively.
Top ten tips that effective managers should have in making teams for particular projects and help them in managing different people in a group are given below:
1. Do Planning First and Set Project Objectives:
It is the responsibility of higher level management and project managers to set project objectives and core purposes beforehand. For a particular project, team should be selected as per their skills and abilities to perform the tasks perfectly within dedicated timeline. For particular projects, a team within the department can be made and even cross functional teams in inter departments can also be assigned tasks as per their areas of expertise.
2. Think Strategically when Making a Group
A perfect team can only be gathered by taking into account different perspectives, like in a great team you must include experts, junior and senior level employees, and executives with distinct skills and expertise. There are multiple techniques available that can help you in getting the right team members. The one is to look at the high potential employees and select one such employee, do not look for perfection as a perfect team is the one that is comprised of both high, mid and low level team members with different expertise.
3. Delegate Responsibilities and Authorities Wisely
The key role of management is to effectively delegate authority to team members so that they can complete their assigned duties and tasks with responsibility, integrity and hard work. Those teams that are free from conflict and team members that work in collaboration are able to achieve the results in quick pace with better results. Delegating authority to the right members is crucial in the success of team members and for the benefit of the whole company. Team members who can freely decide and work in collaboration are able to grab opportunities that are suitable for company.
4. Work in Collaboration
According to Jill Geisler, successful teams can work effectively when the members are cooperative and for this they have to come out of four crucial barriers:
• Proper distance: Managers and team members maintain relevant distance and stay on same position with the team members to whom they do not meet on regular basis.
• Keep aside the dominancy factor: Teams work flawlessly when they are not under dominancy of one person. They have to change their presuppositions about certain positions in a company
• Avoid Discomfort: Team members must be educated about the work of others so that they do not feel discomfort and work closely in attainment of project goals.
• Set aside Dissonance: Your system should be made so strong as to make it certain that it does not distort or interrupt relationship among team members.
• Set aside Dissonance: Your system should be made so strong as to make it certain that it does not distort or interrupt relationship among team members.
A true leader and a proficient manager works as a role model, it strengthens relationship and enhance networking, which makes the backbone of organization strong.
5. Use Emotional Intelligence Intelligently
Only expertise and strong IQ does not work when you are working in a group. You should have strong Emotional Intelligence (EI), which is the critical factor in team management. As a leader in a group, you should build characteristics like self-awareness, self-management, self-efficacy and relationship management in yourself and among your team members so that they can become leaders of tomorrow. Contagious leaders provide their footprints as sign of admiration and teach their team members, subordinates and even supervisors how to optimize their performance, achieve targets and fulfill company’s objectives within time period.
6. Promote Brainstorming
A good team is the one who promotes brainstorming, allowing each and every team member to participate and demonstrate their skills. This will boost confidence among team members and they will be able to work on bigger platforms in collaboration and produce sustainable results. Brainstorming helps in reducing the hesitation and differences among group members. Critical thinking raises the conventional question of wisdom because this helps in getting answers to critical questions. These help in countering generalized assumptions and unproven theories. Brainstorming and critical thinking allow team members to check their own biases and let them overcome them at initial steps. This automatically leads to rational decision making and proper analysis of situations.
7. Remove Communication Barriers
In order to have an effective team management that can work successfully and produce a desired or intended result you have to remove all the communication barriers. There should be open door policy at least at the time of projects because it will help other team members to communicate with each other, clarify their thoughts, share their ideas and can brain storm on most important tasks. Interpersonal communication should be made powerful on one to one basis, group basis and on departmental basis. Proper channels for communication should also be provided to teams like email, telephone and other mediums so that message can be delivered on time and right decision can be made immediately. Proper medium of communication will help in strengthening cooperation among employees, making both internal and external communication systems strong and the organization stronger from all the perspectives.
8. Pay Attention to Conflicts at Initial Stages
Whenever teams with different skills set are made, the chances of conflict occurrence rises. Try to solve the conflict at its initial stage because with the passage of time it becomes worst and difficult to handle. If conflicts become more complex than definitely it will not only lead to dissolve the team but it also will make project difficult to handle, which would be a problematic situation for company and might make them loose thousands of dollars. The conflict should be resolved as soon as possible because it might create bad impression on both internal and external environment of organization. Therefore, try to allocate tasks as per people expertise and make sure that they should not conflict with other group members.
9. Motivate Team Members
Try to motivate and buck up your team members, appreciate their role and intrinsically motivate them. You do not need to tell people that you are lucky enough to be assigned with particular tasks and do not degrade them, rather appreciate their work, give rewards, say good words about their performance, motivate them to participate in company’s activities and let them grow on their career paths.
10. Give Feedback and Communicate Team Success
The best part is to keep the team informed about their performance through feedback where they have performed outstandingly and where they went wrong. Do give both positive and negative points to the team members so that for next project they do not make the same mistakes and come up with new ideas and contribute more. Other than that, you should communicate team success to team members and to internal employees, appraise them and appreciate their efforts so that they can be intrinsically motivated and keep their hopes high. This is the opportunity to inform people about their performance and their value to the company. It will also upgrade team members’ qualities, increase interactions and let them grab opportunities by participating in projects; therefore, effective feedback is crucial along with effective communication of team success.
Appreciation will make your employees happy and encourage them to participate in company’s success and development with great enthusiasm and motivation.
No comments:
Post a Comment